In my previous posts, I talked about focused work and fruitful breaks while teleworking. I wanted to end with some practical tips for avoiding pitfalls
For me, the most dangerous time with the extended Pomodoro strategy is the transition between breaks and work. If I’m not careful, a 15-minute break can stretch to 20 minutes, then 30, then even longer.
Here are a few thoughts on how to be disciplined with re-starting work after a break:
- Start Well with Work not Rest – Some productivity gurus swear by making your bed to begin the day. The idea is to begin with an action that sets a tone of discipline and self-control for the rest of the day. Start well and discipline flows naturally; start poorly and invite disorganization. This might sound hokey, but I’ve found the principle to be true with work. Early on with teleworking, I’d spend my first moments browsing social media, sports, and tech news. Seems harmless enough, but by beginning the day with distraction, it became easier to be undisciplined throughout the day. These days, I try to set a better tone by jumping straight into planning out the workday (30 min) and then a 45-minute Pomodoro session.
- Avoid Distracting Websites During Breaks – In his article on deep breaks, Cal Newport warns against choosing break activities that expand outside of a 10-15 minute time window. It’s easy to start scrolling through social media or watching a YouTube video, reach your time limit, and think to yourself, “Just 5 minutes more.” Another side effect of distracting websites: your break will feel like it’s gone in the blink of an eye. In contrast, try walking around the block without headphones. The 15-minutes will feel much longer and you’ll really have a chance to think and catch your breath.
- Plan Your Next Breaks and Focus Session – Before going on your break, I’ve found it helpful to jot down what you’ll do during the 15-minute break and what you’ll do when you’re return. It’s a small step, but you’re being intentional and defining your next steps, instead of approaching them blindly.
- Be Flexible but also Disciplined in Returning to the Cycle – We don’t always have full control over our schedules. There will be times when meetings, trainings, other phone calls, will interrupt your 45-15 minute time blocks. Be flexible but also be disciplined in getting back to your Pomodoros. For instance, it’s easy for me to be lazy after I’ve had a long, tedious meeting. I need to be careful to limit myself to a 15-minute break and then focus, instead of lapsing into distraction.
- Use an Actual Timer – Actual timers, whether physical or digital, add an external source of accountability. Besides that, before I used a timer, I would just judge my calendar in 15 minute windows If I slacked and took a break until 2:37, it was easy for me to think: “Ah, I’ll just wait until 2:45.” Timers can help you stick to the 45-15 minute rhythm no matter the time.
My hope with these reflections is to brainstorm out loud about how to both faithful (Col 3:23-24) and balanced at work. With the 45-minute focus sessions, I can do good work and meet my deadlines. With the 15-minute breaks, I can rest and or knock out personal tasks that otherwise would build up and cause stress. While this may not be peak productivity, together, this rhythm of work and rest feels sustainable in these odd, unprecedented times.
Until next time!